Custom Commission Tracking System
Axix builds a custom commission tracking system on Axix ERP Selling and HCM Payroll—not a finished commission SaaS we resell. Typical scopes cover plan rules, accruals from Sales Invoices or Orders, splits and clawbacks you define, and payout through Salary Slip when payroll is in scope. Fixed Price or Dedicated Team follows discovery of territories and plan versions.
Plans that match how you actually sell
Commission disputes start when spreadsheet formulas disagree with invoice truth. A custom commission tracking system usually stores plan versions—percent of margin, percent of revenue, tier breakpoints, SPIFs—and applies them to Selling documents you name (Sales Invoice, Sales Order, or Delivery Note). Territory and team splits follow assignment tables you maintain. Quota attainment can display beside payout estimates without claiming a packaged incentive-compensation cloud brand. We do not invent silent auto-pay without your finance sign-off path.
Accruals, adjustments, and clawbacks
Finance often needs period accruals before cash collection, then true-up when Payment Entry closes the invoice. Custom modules can post accrual lines you approve, apply returns via Credit Note, and run clawback rules when deals reverse inside a window you set. Multi-currency invoices need explicit FX policy during discovery—we do not invent rate sources. Audit trails show which plan version calculated each line so audits do not reopen last year’s workbook chaos.
HCM Payroll handoff for payouts
When commissions pay through payroll, HCM Salary structure, earnings/deductions, and Salary Slip can carry approved commission earnings into a Payroll period. Tax and deduction configuration remains jurisdiction-specific and scoped per project; we never claim certification or approval for any tax authority. Integration with local requirements (e.g. FBR, ZATCA, customs authority portals) is scoped per project only if invoice tax feeds affect commission bases. Reps can see pending versus paid statements in a portal when that UI is scoped—not as a default App Store product.
Delivery for sales ops and finance
Discovery maps plan owners, freeze dates, and which Selling metrics count. Pilots often calculate one team monthly before SPIFs and channel partners. Engagements use Fixed Price or Dedicated Team with NDA—no free-trial commission product claim. Runbooks cover mid-period plan changes so accruals do not silently rewrite closed months. Exception queues surface invoices missing rep assignments before payroll cut. Manager overrides require a reason code so compliance can review later. Channel-partner payouts can stay as Accounts Payable Payment Entry instead of Salary Slip when discovery says partners are vendors, not employees. Historical restatements create adjustment batches rather than editing locked payroll periods. Territory transfers mid-period prorate credit using the assignment effective dates you store on each invoice line. SPIFs can stack on base plans when discovery lists campaign codes that must not double-pay the same invoice. Finance freeze calendars publish to reps so disputes land before Salary Slip generation rather than after bank files leave payroll.
What we build
- Commission plan versions and tier rules
- Accruals from Selling invoices or orders
- Splits, SPIFs, and clawbacks when scoped
- HCM Salary Slip payout path for employees
- Pending versus paid statements for reps
- Audit trail of plan version per line
Built on Axix platform modules
Custom systems are assembled from existing Axix modules—not sold as a finished off-the-shelf product for this industry until a product offering is published.
- ERP: selling (Sales Order, Sales Invoice, Credit Note, Payment Entry links)
- HCM: payroll (salary structure, earnings, Salary Slip, payroll periods)
- Custom software engineering for plan engines, accruals, and portals
How a project runs
- 1
Discovery
Scope workflows, integrations, compliance constraints, and which Axix platform modules fit before any build starts.
- 2
Pilot
Ship a focused pilot on agreed modules with feedback loops, so stakeholders validate fit before wider rollout.
- 3
Rollout
Phased go-live, training, and handover under NDA with IP transfer on completion unless otherwise agreed.
Engagement models: Fixed Price for scoped builds, or Dedicated Team for an Axix-managed delivery pod. Staff Augmentation is available when you need specialists inside your ceremonies.
Available in
- Pakistan
- Saudi Arabia
- UAE
- USA
- United Kingdom
Frequently asked questions
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Ready to talk with Axix Technologies?
Book a discovery call to scope a custom system on Axix platform modules.